Administrator manual

Use this section to manage ScholarScan’s tenant-level services and credentials. These settings affect every Moodle platform, course, and assignment belonging to the selected institution.

Typical path: Sign in to the ScholarScan portal → Tenant settings → select the institution → External sources and APIs → configure providers → Save external source settings.

Administrator responsibilities

• Use service accounts or institutional email addresses where providers permit them.
• Review each provider’s terms, quota, privacy notice, and licensing conditions.
• Enable only sources approved by the institution.
• Tell lecturers and students when selected submission phrases may be sent to external search services.
• Keep keys in ScholarScan’s settings page; do not place them in course descriptions, Moodle fields, email, or support screenshots.
• Review provider status in lecturer reports after changing the configuration.

Main task

Configure open scholarly collections and external source APIs

Important

External-source coverage depends on the enabled providers and the material each service can legally return. A provider being enabled does not mean every publication or historical webpage is searchable.